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The Ohio State University
Your total number of hours completed is divided by your total number of hours attempted. You must successfully complete 67% of your hours attempted.
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Even though dropping a class may help your GPA, the SAP policy considers hours dropped with a “W” as “attempted not successfully completed”. You are only negatively affected if the total number of hours you drop places you under the required 67% completion rate.
A grade point average requirement must be applied to all students receiving federal student aid. There can be no “exempt” category of undergraduate students.
If your SAP appeal has been approved, you are considered eligible. Consortium hours are counted once the grade has been sent and posted from the school where the class was taken. Sometimes grades are not sent and posted in time for the SAP run.
You may appeal using the SAP appeal form available on the web and from the SSC on the first floor of the SAS building. Your appeal should address why you have exceeded your maximum time frame. Your academic advisor can assist you with completing your appeal requirements. Student Financial Aid Office will then review your appeal and notify you of the decision. If your appeal is successful, the Student Financial Aid Office will increase the maximum number of hours allowed by the number of hours reflected in your completed appeal.
Yes, you may use the SAP appeal form to address issues that may have resulted in a significant number of credits (credits accepted for general credit, change in major, etc.) appearing on your university academic record. You need to meet with your academic advisor who can confirm and provide requirements. Student Financial Aid Office will then review your appeal and notify you of the decision. If your appeal is successful, the Student Financial Aid Office will increase the maximum number of hours allowed by the number of hours reflected in your completed appeal.
Typically, turnaround is within a week. If an appeal is submitted near the deadline, it could be at least two weeks.
Since professional judgment is used to approve an appeal and override your actual SAP status, documentation is required of circumstances that prevented you from being successful as well as documentation that the issues have been resolved.
This is dependent upon the student’s reason(s) for not meeting SAP. Supporting documentation could include letters from doctors, court documents, letters from employers, death certificates, obituaries, funeral programs, documentation from the Office of Disability Services (ODS), transcripts, letters from professors, etc.
A friend or family member’s opinion can be very subjective. A SAP appeal needs to be supported by an objective, “third party” opinion.
If you are providing a transcript from another school in support of your appeal and the transcript reflects poor grades, you will need to explain why you earned the poor grades and why you think you can be academically successful at Ohio State.
Refer to your SAP status on Self Service using the View Financial Aid link. After selecting the aid year, go to the second tab, SFA Status. You will also be sent a communication to your OSU email.
