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Dropping classes or withdrawing may result in a reassessment of your university charges and/or a recalculation of your financial aid for the term. The exact consequences to you depend on a number of factors, including the type and amount of aid you have and the official date on which you drop classes or withdraw. In addition, if you stop attending a course without dropping or withdrawing, resulting in an unofficial withdrawl, adjustments may also be required.
The consequences for each of these academic actions are different; therefore, each are addressed separately below.
If you are considering dropping a class and have any questions about the financial aid consequences, please contact the Student Service Center.
Financial aid awards and the budgets or costs of attendance that correspond with the financial aid awards are based on the assumption students will enroll full-time during each term. Even though some students may not be enrolled full-time at the start of any given term, there are multiple opportunities for students to add/drop/change classes early on in a term to eventually settle at full-time enrollment.
If by the term’s census date, typically the 3rd week for summer semester and the 4th week for autumn and spring, a student is not enrolled full-time (either having been initially, then dropping or having never been enrolled full-time), adjustments will be made not only to financial aid received for the term in question but also to the budget or cost of attendance that corresponds with the financial aid offered in any given term. If changes are required, a student’s financial aid awards may be unavailable to view while adjustments are being made.
Most financial aid will not be adjusted for hour drops after the SFA Census date. All hours for which you are enrolled as of the fourth Saturday of the term or which you schedule thereafter, will be counted as “hours attempted” for determination of whether you are making Satisfactory Academic Progress for financial aid. Hours dropped after the refund period count as hours unsuccessfully completed.
Federal Work-Study Recipients: You will be ineligible to work at any point in the term you drop below half-time enrollment
The overall consequences of dropping courses depend on EACH of the following:
You could owe additional money to the university (which would be due immediately) or you could have additional funds returned to you from the university in the form of a refund. In some cases, you could have aid adjusted for future terms.
A withdrawal from all classes is an academic action that should occur only through a formal meeting with an academic advisor in your college office. Whether done through the formal process or through you dropping all of your classes via the web, a withdrawal from all classes can result in the reassessment of your university charges and the recalculation of your financial aid.
As with dropping a class, the specific financial consequences for you depend on several factors:
You could owe additional money to the university (which would be due immediately), or you could have additional funds returned to you from the university in the form of a refund. In some cases, you could have aid adjusted for future terms.
The following institutional policy references should help you gain an understanding of the consequences for you if you withdraw from all classes during the term.
Please refer to the University Fee Refund table on the Registrar's web site for the institutional refund policy. In cases of withdrawal, campus specific charges such as COTA, RPAC, ATI, and Campus Safety are refunded 100% through the first week of classes and are not refunded thereafter. Student Health Insurance charges are refunded 100% through the second Friday of the school term if the student drops below eligible credit hours or withdraws from classes. For students withdrawing from the University after the second Friday of the school term, health insurance premiums will not be refunded. Residence hall charges (if applicable) are pro-rated through the eighth week based on the date the room key is returned.
Please note: this policy is only applicable when you formally withdraw via your college office or when you drop all of your courses on the web. If you stop attending without notification, you are not eligible for a refund. See the section below on "Unofficial Withdrawals" for additional information.
The following chart describes the consequences, by type of aid, when you withdraw or stop attending ALL of your classes.
The federal government mandates that students who withdraw from all classes may keep only aid earned up to the time of withdrawal. If you have federal Title IV aid (see table above for applicable aid) and you fail to complete at least 60% of a term, Student Financial Aid must determine how much of your aid, if any, must be returned to the federal aid programs based on the percent of the term you completed. Once you complete 60% of the term, you are considered to have earned 100% of your aid. The term length is defined as the first day of classes through the last day of finals.
The federal regulations determine how the order of program funds are returned. Funds returned to the federal government are used to reimburse individual federal programs. Financial aid returned (by the University and/or the student/parent) is allocated, in the following order, up to the net amount disbursed from each source:
If you did not receive all of the funds that you earned, you may be due a post-withdrawal disbursement. If your post-withdrawal disbursement includes loan funds, your school must get your permission before it can disburse them. You may choose to decline some or all of the loan funds so that you don’t incur additional debt. Your school may automatically use all or a portion of your post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges (as contracted with the school). The school needs your permission to use the post-withdrawal grant disbursement for all other school charges. If you do not give your permission (some schools ask for this when you enroll), you will be offered the funds. However, it may be in your best interest to allow the school to keep the funds to reduce your debt at the school. A school must disburse any amount of a post-withdrawal disbursement of grant funds that is not credited to the student’s account. Moreover, the school must make the disbursement as soon as possible but no later than 45 days after the date of the school’s determination that the student withdrew.
If you receive (or your school or parent receive on your behalf) excess Title IV program funds that must be returned, your school must return a portion of the excess equal to the lesser of:
The school must return this amount even if it didn’t keep this amount of your Title IV program funds.
Typically it takes approximately two weeks for the Return of Title IV calculation to be completed.
If you simply stop attending classes, rather than officially withdrawing through your college office or dropping all of your classes online, you will be subject to the same financial aid consequences addressed above. You will also be subject to the following additional consequences:
The EN grade will be assigned by your instructor based on their indication of when you unofficially stopped attending the course. This will determine the date used to calculate the amount of aid, if any, was earned.
If you withdrew from all courses and one or more of your courses were a session course, confirmation of attendance for session two is required.
Students will receive a request to complete an Enrollment Confirmation form to indicate to SFA if you will or will not be attending a second session course.
If not attending, the Return of Title IV process will begin. If attending a second session course, a Return of Title IV calculation will not be completed. Failure to enroll in the second session will result in the Return of Title IV calculation being completed.
If you are considering withdrawing and have any questions about the financial aid consequences, please contact the Student Service Center.
, Student Financial Aid | 4th Floor SAS Building | 281 W Lane Ave | Columbus, Ohio 43210
Phone: 614-292-0300 Toll-free: 800-678-6440 to reach SSC | Fax: 614-292-5587 | E-mail: firstname.lastname@example.org
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