Federal Work-Study (on-campus employer)

​Here you will find the basics regarding employing Federal Work-Study students. Most questions can be answered by reading the Federal Work-Study On-Campus Employer Manual​​​​​​​.

Important things to know

  • Work with your unit's Talent Acquisition Support staff to create and post work-study positions.

  • Job Referral Forms are no longer necessary as part of the hiring process in Workday.

  • Managers, Manager Liaisons, and those with Fiscal security roles can run reports for FWS balances for your FWS student employees after the check date of each payroll run.

  • Students can work a maximum of 20 hours a week during the term. Hours exceeding 20 hours will be charged to your department.

  • Students must be enrolled at least half time and be meeting all financial aid eligiblity requirements in order to be paid using work-study funds.

  • Obtain a copy of the student's schedule, as you cannot schedule students when they are scheduled to be in class. This includes online classes

  • Students must be paid for time worked. Hiring an ineligible student or scheduling them to work when they are not otherwise meeting eligibility requirements will result in the student being paid from your departmental funds.

  • Students receiving need-based aid must be paid in a timely manner. Timesheets submitted or approved more than two pay periods back in time will be charged to your department.

  • Student receipt of work-study funding is contingent upon meeting financial aid and enrollment criteria, and we advise students not to use work-study as a sole source of income for this reason.  While not mandatory, it is best practice for departments to have a back up plan to pay their FWS students should they lose eligibility.